Purchase Requests
Create, submit, review, approve, and monitor procurement requests through structured digital workflows.
Request-to-Pay (R-t-P) Portal
Transform the Way Your Organisation Requests, Approves, and Pays.
Meet DHIBITI's Request-to-Pay (R-t-P) Portal — an integrated digital solution designed to streamline procurement requests, simplify approval workflows, improve expenditure visibility, and strengthen organisational accountability.
5
Pending your approval
Awaiting your action
Approval progress
PR-2026-0143
Projector replacement
SubmittedDone
Budget holderDone
Finance reviewIn review
Final approval
Payment approval approvedPA-2026-0033 · USD 12,400
Approval progress
PR-2026-0143 · Projector replacement
Finance review · In review
The challenge
Is Your Organisation Still Managing Requests Through Emails, Spreadsheets, and Paperwork?
Fragmented Processes
Procurement, finance, and administrative requests are scattered across emails, spreadsheets, and disconnected systems.
Slow Approvals
Manual approval chains create delays, bottlenecks, and unnecessary follow-ups.
Limited Visibility
Management struggles to monitor request statuses and track expenditure commitments.
Weak Accountability
Disconnected approval processes make it difficult to establish responsibility and maintain reliable records.
Operational Inefficiency
Administrative teams spend excessive time tracking requests and consolidating information.
There Is a Smarter Way to Work. Meet DHIBITI R-t-P.
See the platformThe R-t-P platform
One Platform. Connected Workflows. Complete Visibility.
DHIBITI R-t-P brings essential organisational request, approval, procurement, and financial workflows into a unified digital environment.
Approval Management
Coordinate multi-step authorisation processes with clear visibility of pending and completed approvals.
Advance and Travel Requests
Manage employee advances, trip requests and per diem claims through established internal approval procedures.
Purchase Orders and Vendors
Support procurement administration through purchase-order and vendor-management workflows.
Service Procurement
Work through terms of reference, solicitations, comparative bid analyses, service contracts and completion certificates.
Payment Approvals
Improve coordination and oversight of payment-related approval processes.
Management Dashboards
Give decision-makers an overview of request activity, workflow status, and operational priorities.
Reporting and Monitoring
Workflow status, financial, advance management and rejections-and-recalls reporting support organisational oversight.
Administration and Audit Trails
Workflow delegations, budget holders, projects, users and an audit log provide control and traceable records.
How R-t-P works
From Request to Approval — In One Connected Workflow.
- 1Create a RequestAn authorised user initiates a purchase, advance, or other supported organisational request.
- 2Submit for ReviewThe request enters the relevant organisational review and approval workflow.
- 3Review and ApproveDesignated managers review requests and make decisions based on their authorisation responsibilities.
- 4Coordinate the Next ActionApproved requests progress to the appropriate procurement, finance, or administrative activity.
- 5Monitor and ReportRelevant stakeholders monitor progress, review historical activity, and access available reporting information.
Customer benefits
Built for Efficiency. Designed for Accountability.
Faster Workflows
Reduce unnecessary administrative steps and improve coordination.
Better Visibility
Track requests and monitor progress through a centralised interface.
Stronger Accountability
Support structured authorisation and transparent operational processes.
Improved Collaboration
Connect requesters, reviewers, procurement personnel, and finance teams.
Greater Operational Control
Standardise processes and strengthen administrative oversight.
Better Decision-Making
Give managers access to more organised workflow information.
Solutions
Digital Solutions for Organisations That Demand Accountability.
NGOs and Development Organisations
Support structured procurement, administrative processes, and financial accountability across programmes and projects.
International Development Agencies
Improve workflow coordination and organisational oversight across departments and operational locations.
Educational Institutions
Simplify administrative requests, internal procurement workflows, and related approval processes.
Private-Sector Enterprises
Help organisations standardise purchasing requests, approvals, and expenditure-management workflows.
Multi-Office Organisations
Support operational coordination across teams, departments, and locations.
Product tour
Experience the R-t-P Portal.
Three views from the platform, shown with fictional sample data.
Everything that needs attention, the moment you sign in.
- 1Status at a glanceDrafts, items pending your approval, pending approvals, approved items and anything that needs attention.
- 2Approved requests ready for actionApproved items grouped by their next step, such as creating a purchase order.
- 3Recent activityThe latest updates on the requests you are involved in.
- 4Organised navigationRequests, finance, service procurement, reports and administration in one menu.
Every request, every stage, one structured record.
- 1One place for each request typePurchase requests, trip and advance requests, purchase orders and payment approvals.
- 2Clear statusDraft, pending, approved or needs attention — visible to everyone involved.
- 3Approval trailSee who has acted, when, and what comes next.
Oversight and control, built in.
- 1Workflow statusSee where requests sit across the approval process.
- 2Advance managementFollow employee advances through to their settlement.
- 3Audit logA traceable record of relevant activity, alongside settings such as workflow delegations and budget holders.
Why choose DHIBITI
Technology Built Around the Way Organisations Work.
01
Practical Digital Transformation
Technology designed to address real organisational challenges, not technology for its own sake.
02
Operational Simplicity
Sophisticated business workflows presented through clear, user-friendly interfaces.
03
Accountability by Design
Structured processes that support transparency and clear responsibility at every step.
04
Adaptability
A solution intended to support different organisational structures and operational requirements.
05
African Market Focus
A company committed to the digital transformation requirements of organisations operating in Africa.
06
Long-Term Partnership
A technology partner that works alongside your teams — not simply a software provider.
Ready to Transform Your Organisation's Workflows?
Discover how DHIBITI R-t-P can help your organisation simplify requests, strengthen approvals, and improve operational visibility.